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Guest List Tips

Wedding Party Guest List: How to Organize Your Bridal Party

By Editorial Team · December 24, 2025

Track Roles, Responsibilities, and Logistics for Your VIPs

Your wedding party isn't like your regular guest list. Bridesmaids and groomsmen don't just RSVP and show up—they have roles, responsibilities, outfit requirements, and a schedule of events leading up to the big day.

Track Your Full Guest List

Managing wedding party is just the start. Our app helps with the complete guest list:

  • Import your spreadsheet or start fresh
  • Both partners rank every guest
  • Mark VIPs as "must-invite" so they're always above the cutoff
  • See combined scores instantly

See How It Works →

A standard guest list spreadsheet doesn't cut it. You need to track different information: dress sizes, speech assignments, who's coordinating the bachelor party, whether everyone's paid for their outfits.

Who's in a Wedding Party?

A typical wedding party includes:

  • Maid or Matron of Honor — Your right hand throughout the planning process
  • Best Man — Your partner's equivalent
  • Bridesmaids — Usually 3-6, but there's no rule
  • Groomsmen — Matched to bridesmaids or not, your choice
  • Flower Girl(s) — Usually young children, often relatives
  • Ring Bearer(s) — Same as above
  • Ushers — May or may not overlap with groomsmen
  • Officiant — If they're a friend, include them in logistics
  • Parents — For coordination purposes

What to Track for Your Wedding Party

Contact Information

  • Full name — Legal name for any official documents
  • Phone number — Primary contact for day-of coordination
  • Email address — For sending details, schedules, and documents
  • Mailing address — For thank-you gifts, formal invitations

Roles and Responsibilities

  • Specific role — Maid of Honor, Bridesmaid #1, etc.
  • Speech/toast assigned — Yes or No
  • Special duties — Coordinate bachelor party, hold rings, manage guest book, etc.

Attire and Sizing

  • Dress/suit style — Which option they've chosen
  • Size measurements — Dress size, suit size, or specific measurements
  • Fitted — Yes/No, has the final fitting happened?
  • Paid — Yes/No, have they paid for their outfit?
  • Shoes — Size, style, purchased?

Event Attendance

  • Engagement party
  • Bridal shower (bridesmaids typically)
  • Bachelor/bachelorette party
  • Rehearsal dinner
  • Day-of getting ready — Location and time confirmed
  • After-party

Gift Tracking

  • Thank-you gift chosen — What you're giving them
  • Gift ordered — Yes/No
  • Gift delivered/given — Yes/No

Wedding Party vs. Main Guest List

Main Guest List Wedding Party List
Tracks RSVPs and meal choices Tracks responsibilities and logistics
Focuses on attendance Focuses on coordination
Large (100+ people) Small (10-20 people)
Managed by the couple Often shared with MOH/Best Man
Mostly static after invitations Constantly updated with logistics

Keep these as separate sheets or documents.

Tips for Managing Your Wedding Party

Use a Shared Document

Share your wedding party list with your MOH and Best Man so they can:

  • Collect sizes and measurements
  • Track payments for group purchases
  • Confirm event attendance
  • Coordinate bachelor/bachelorette details

Google Sheets works great—everyone can edit in real-time.

Set Clear Deadlines

Give specific deadlines:

  • "Submit your measurements by March 1st"
  • "Final dress fittings must be complete by May 15th"
  • "Bachelor party dates: respond by February 10th"
  • "All outfit payments due by April 1st"

Specific dates get results.

Communicate in Groups

Create group chats for logistics:

  • Bridesmaids group chat — Dress coordination, shower planning
  • Groomsmen group chat — Suit coordination, bachelor party

Keep these for logistics only.

Wedding Party on the Main Guest List

Your wedding party members also appear on your main guest list:

  • Automatic A-list: Wedding party members are non-negotiable invites
  • Partners included: Every wedding party member's committed partner should be invited
  • Tag them: Add a "Wedding Party" tag so you can filter them easily

Wedding party members are non-negotiable. When you're cutting to capacity, your wedding party should be "pinned" at the top. Our app lets you mark must-invite guests who stay above the cutoff no matter where you set the line.

Pin Your VIP Guests →

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